Your registration fees are billed through the Billing and Payment Services Office. Registration fees can be found on the Office of the Registrar website.
Your first billing statement (e-Bill) will be available in early August and must be viewed online through CalCentral. Paper bills are not generated; your only notification will be by email. E-Bills are generated once a month and once the e-Bill is created it does not update. Before making a payment, it is important to first view your updated balance by logging into CalCentral. If you are eligible for financial aid, please note that the August e-Bill will not show your financial aid payments, including loan disbursements, for the Fall semester.
Students will use CalCentral>>My Finances for billing activities, including viewing new charges, account balances, transaction history, and paying bills. If you wish to grant a trusted individual access to seeing and paying your bills, use the link on My Finances to grant authorization.
Students can pay university bills online by eCheck at no cost, with a credit card convenience fee may apply, or with foreign currency through a Western Union wire transfer. More information for continuing undergraduates and graduate students can be found online on the Billing Services page.
You must pay your registration fees in full or enroll in the Fee Payment Plan. If your fees are not paid on time, your enrollment in classes may be canceled, any fellowship or stipend payments may be placed on hold, and you may not be able to access campus services such as the library or Recreational Sports Facility or be able to obtain a bus pass. For details, options, and deadlines, please refer to the Billing Services page of the SIS website.
Electronic Funds Transfer (EFT)
Recipients of fellowships, stipends, and financial aid are strongly encouraged to sign up for Electronic Funds Transfer (EFT) to expedite receipt of their disbursements or refunds via direct deposit to your personal bank account. Students using EFT receive their refunds faster and avoid standing in line. EFT is secure and saves resources. Visit the EFT website to sign up online. Refunds paid to students by a paper check can be picked up in person at the Cal Student Central office located at 120 Sproul Hall. Checks that are not picked up in a timely manner will be mailed to the local address on file in CalCentral. Make sure your local address is current to avoid delays in payment and problems with returned mail due to an outdated address.
For billing inquiries, contact:
Cal Student Central (different from CalCentral)
120 Sproul Hall,
Berkeley, CA 94720-5900
Hours: Monday to Friday, 9 am – 4 pm
To be eligible for University funding, all graduate students who are U.S. citizens or permanent residents are required to submit the annual Free Application for Federal Student Aid (FAFSA), which is available on the FAFSA website.
Federal Direct Loans and work-study awards are administered by the Financial Aid and Scholarships Office. The programs are based entirely on demonstrated financial need and require a Free Application for Federal Student Aid (FAFSA), independent of the fellowship application. The FAFSA form is available on the FAFSA website.
Only U.S. citizens or students with permanent resident status may apply for the federal loans and work-study funds administered by the Financial Aid and Scholarships Office. In most cases, students will be eligible to borrow Federal Direct Loans sufficient to cover their academic year budget (tuition and fees, living expenses, books, etc.), less awards from other sources. If you have not filed a FAFSA, do so as soon as possible to ensure you have loan funding available for the current academic year.
Undocumented students who meet AB 540 requirements will need to submit the CA Dream Act Application, for more information please see CA Student Aid Commission Undocu/Dream Students Page.
Financial Aid for Student Parents
Registered graduate student parents (single or married) with dependent children may apply for a variety of aid programs: Graduate Student Parent Grants; Childbirth Accommodation Funding; Family and Childbearing Leaves; Child Care Reimbursement for Graduate Student Researchers; Back-Up Child Care; and Breastfeeding Support Program. For more information, see visit the Support for Student Parents website.
Please direct questions about need-based loans to Cal Student Central, 120 Sproul Hall, 510-664-9181. You can also consult the graduate student section of the Financial Aid and Scholarships Office website.
Fellowships and Scholarships (for Graduate Students)
The Fellowships website is an excellent place to begin researching extramural fellowships, including those awarded by government agencies, foundations, and corporations. Visit the BPH Graduate Fellowships and Awards website for the most up-to-date fellowship information. Graduate Services Fellowships also offers workshops on some extramural fellowships (i.e., Fulbright, FLAS, NSF, etc.). Fellowship workshops will be announced via email from Graduate Student Affairs Officers and via GradNews.
Graduate Fellowships Office
318 Sproul Hall #5900
Berkeley, CA 94720-5900
If you were awarded financial assistance through the University for this academic year, you will receive information directly from the appropriate office concerning payment of the award. Graduate students will find numerous opportunities for funding once they begin their academic careers. Keep in mind that fellowships funded by foundations or government agencies often have early Fall deadlines. Students are advised to continue to apply for fellowships even if they have already received funding for their first two or three years of graduate school.
Emergency Loan Program
The Financial Aid and Scholarships Office offers short-term emergency loans to graduate and undergraduate students. These interest-free loans are designed to help students meet unanticipated expenses directly related to the cost of education. Information on the Emergency Loan Program is on the Cal Student Central website and the Financial Aid & Scholarships website.
Basic Needs Center
The Basic Needs Center serves as a resource hub for undergraduate and graduate students who need support around their food, housing, and financial needs. The Center also is a space for students to create community and access coordinated support for their basic needs. Services include case management, emergency housing, CalFresh, and emergency food resources, as well as basic needs drop-in services. If you or someone you know is in immediate need of emergency food, housing, or financial resources, please email firstname.lastname@example.org or come to the Basic Needs Center (MON-FRI 10-6 PM) located in the BNORTH (lower-level) inside the MLK Student Union. More information can be found at basicneeds.berkeley.edu.
Working part-time while in school is a great way to pay for some of your expenses and keep your student loan debt to a minimum. The Federal Work-Study program at UC Berkeley creates job opportunities for students. As many campus jobs are restricted to work-study students, it is a good idea to see Work-Study Information for Students page if you are currently eligible for work-study or could become eligible by converting loans.
For work-study questions, students can contact Cal Student Central. Employers with questions should email email@example.com.
Graduate students who hold ASE (Graduate Student Instructor/Teaching Assistant, Reader, Tutor) and Graduate Student Researcher positions for the fall and spring semesters are eligible for fee remission if you work 25% time or more. This can be from one eligible appointment at 25%+ time or a combination of eligible appointments that add up to 25%+ time (for example, a 12.5% GSR position and a 20% Reader position). Student Assistant positions are not eligible for fee remission so students should check with the hiring manager about the type of position. Summer appointments do not provide fee remission.
Starting Fall 2023, fee remission includes the Berkeley Graduate Tuition, Student Services Fee, Berkeley Campus Fee, Class Pass Fee, and Health Insurance Fee. If students opt out of the Student Health Insurance Plan (SHIP), the funds for that portion of the fee remission cannot be applied to other tuition and fees. Non-Resident Supplemental Tuition, Professional Degree Supplemental Tuition, and the Document Management Fee are not included in fee remission.
Graduate students are restricted to working no more than 50% time during the fall and spring semesters, regardless of the position(s) they hold. If the student is a US citizen or Permanent Resident, a request for an exception to work up to 75% time can be submitted to the Head Graduate Advisor for their program. International students are limited to 50% time during the fall and spring semesters by their student visas; no exception can be granted. All students can work up to 100% during the summer terms between two enrolled semesters.
Students on Filing Fee status are not eligible for fee remissions or holding graduate student academic appointments.
Important resources: UAW contracts, Graduate Division Appointments Handbook
Filing Fee Information and Policies
The Filing Fee is a reduced fee, one-half of the Student Services Fee (formerly the University Registration fee), for doctoral students who have completed all requirements for the degree except for filing the dissertation (Plans A and B) and presenting the Final Defense (Plan A). It is also available to master’s students with no requirements remaining except for filing the thesis (Plan I) or taking the final comprehensive examination (Plan II). Filing Fee is available for the fall and spring semesters only. File the Special Enrollment Petition eForm in CalCentral by the Filing Fee Submission deadline (the official administrative start date for the semester).
The Filing Fee is not a form of registration. If students wish to use University services that are supported by registration fees, they must pay those fees. Students on Filing Fee status are not eligible to hold academic appointments or receive financial aid including stipends because they are not registered.
If a student does not complete the final degree requirements (filing the dissertation or thesis, or passing the final comprehensive exam) during the semester for which the Filing Fee is approved, the student must apply for readmission and pay regular registration fees during a subsequent semester to complete the requirements.
Note: The Filing Fee may be used only once during a student’s career.