HR Forms and Resources

• Postdoc Appointment Request Form
• Non-Senate Academics Appointment Request Form
• Visiting Scholar Appointment Request Form
• Visiting Student Researcher Appointment Request Form

Summer salary information, request form, guidelines, FAQ, and process map

Updated for 2023–24:

• Faculty Salary Research Exchange Program (FSREP) Form
• Faculty Salary Research Exchange Program (FSREP) Announcement
• Faculty Salary Research Exchange Program (FSREP) Process Map
• Faculty Salary Research Exchange Program (FSREP) FAQs

• Sabbatical leave information and application
  Please note: this PDF form will not display in your browser but you can download it to your desktop to view it and fill it in.
• Sabbatical leave request form

To create a new position or refill an existing position, follow this academic step-by-step process guide.

View this Job Aid for comprehensive information on the guidelines and process for hiring postdoctoral scholars.

To hire for a new position or refill an existing position, follow this visual aid or step-by-step guide.

To request the complete BPH Staff Recruitment Guide & Toolkit for Hiring Managers, contact sph_hr@berkeley.edu.

• Supervisor’s Guide to Staff Onboarding
• HR Service Hub
• CalTime timekeeping system
• Summary of BPH human resources & academic personnel processes
• Contact list for Human Resources & Academic Personnel team

The UCPath Online portal gives you access to many employee self-service features and, if applicable, manager self-service features.

• Employee self-service includes: update name, address, phone number, emergency contacts; review leave balances; add, delete, update direct deposit; review online pay statements; update federal/California tax withholding; enroll in benefits; enter life event(s)
• Manager/supervisor self-service includes: direct reports’ employee information; absence balances; compensation rates

You will continue to use the At Your Service Online portal to: view and update beneficiary information; view and print past W-2s; view past benefits information; view or change retirement savings account information

These process maps were designed on a platform called Promapp, a cloud based tool that is part of UC Berkeley’s process improvement toolset. Please use the “Feedback” feature in the upper right hand corner of the maps to help keep these processes up-to-date and accurate.

• Graduate Student Researchers (GSR) Process Map
• ASE Titles: Graduate Student Instructors (GSI), Readers and Tutors Process Map
• Student Assistant Process Map
• Recruitment Process Map
• Work Study Process Map

• FAQs for Hiring Coordinators
• FAQs for Students
• Training session recording for admin managers and hiring coordinators
  Please email bph_student_hiring@berkeley.edu for access.
• Toolkit for Leading and Managing Student Employees

• BPH Student Hire Information Smartsheet Form
  To be filled out by student candidates
• BPH Student Hire Information Smartsheet responses
  To be reviewed by hiring coordinators
• BPH Student Hire Information Smartsheet responses archive
  Archival of the past responses
• School of Public Health – Grad Hiring AY22–23 Smartsheet
  BRS owned smartsheet where hiring coordinators enter hire requests for GSR and ASE positions
• School of Public Health – Student Hiring AY22–23 Smartsheet
  BRS owned smartsheet where hiring coordinators enter hire requests for Student Assistant positions

• Graduate Student Academic Appointments Handbook
• GSR Pay Rate
• ASE Pay Rate
• Student Assistant Payrate: Search for Title Codes 4921 (STDT2), 4920 (STDT3) and 4919 (STDT4)
• Fee remission eligibility
• Fee schedule (Graduate: Professional – School of Public Health)
• Request for Exception for Head Graduate Advisor Approval
• Request for Exception for Graduate Division Dean’s Approval
• ASE (GSI, Reader, Tutor) Offer Letter Template

Note: these forms have been replaced by the BPH Student Hire Information Smartsheet Form that is linked within the process maps above

• Grad Student Appt Checksheet
• GSI Appt Form
• GSR Appt Form