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Facilities and IT Resources

Reserving rooms in Berkeley Way West

Please see the sections below for information about room reservations. Information on additional campus event facilities can be found on the Berkeley Events website.

Please note:

Only current tenants of Berkeley Way West are permitted to reserve event space, classroom or conference room spaces in the building.

As Berkeley Way West is a State Funded building, it falls under Title 5. Hosting an event in this specific building requires hiring the UCPD Security Patrol Office and/or Custodial that other buildings on campus may not.

  • Conference Rooms
    Room numberCapacitySetupPhone NumberAdditional Information
    Caravan
    5101 BWW
    Calendar
    26Screen and projector, computer, audio conferencing(510) 642-1948Microphone and speaker in ceiling; computer in credenza
    Bayer
    5310 BWW
    Calendar
    16Screen and projector, computer, audio conferencing(510) 642-1983Speaker in ceiling; computer in credenza
    Centene Board Room
    5400 BWW
    Calendar
    22Screen and projector, computer, audio conferencing(510) 642-1974Speaker in ceiling; computer in credenza
    Eustace-Kwan
    5401 BWW
    Calendar
    22Screen and projector, audio conferencingN/ASpeaker in ceiling
    Shortell
    5420 BWW
    Calendar
    16Screen and projector, audio conferencingN/ASpeaker in ceiling
    Schaeffer
    5422 BWW
    Calendar
    16Screen and projector, computer, audio conferencing(510) 642-2075Speaker in ceiling; computer in credenza
    Froland
    5434 BWW
    Calendar
    16Screen and projector, audio conferencingN/ASpeaker in ceiling

    5th floor conference rooms #5310-Bayer, #5420-Shortell, #5422-Schaeffer, and #5434-Froland are available to self-book in bCal.

    • To add a room to a meeting, search by “BWW” on the “Rooms” tab (next to “Guests”) to view/select an available room.
    • To add the rooms to your saved calendars, click the + “Add other calendars” (next to “other calendars”), then “Browse resources,” then scroll down to “BWW” to select the rooms you’d like.

    #5101 (Caravan), #5400 (Centene Board Room), and #5401 (Eustace-Kwan) can be requested via this reservation form.

    These spaces are for meetings and events; they are not for instructional purposes or office hours (see the Classrooms and Seminar Rooms section of this page). #5101 (Caravan) and #5400 (Centene Board Room) are accessible without 5th floor keycard access.

    Questions? Contact sph_rooms@berkeley.edu.

  • Classrooms and Seminar Rooms (1st Floor)

    These spaces can only be reserved after the 2nd week of instruction of each semester and cannot be booked beyond the current academic term.

    Contact sphcourses@berkeley.edu for availability and to request a reservation.

  • Colloquia Rooms (1st Floor)

    Each room has a capacity of 75. Combined capacity is 150. No catering permitted.

    These spaces can only be reserved after the 2nd week of instruction of each semester and cannot be booked beyond the current academic term. Contact sph_events@berkeley.edu to request a reservation.

  • Lobby / Atrium and Outdoor Plaza (1st Floor)

    Contact jgthompson@berkeley.edu for information and to request a reservation. Please put “Reservation Request” and the event date in the subject line.

  • Terrace Garden (5th Floor)

    Daytime use of the Terrace Garden (9 am–5 pm) can be requested via this reservation form. Maximum capacity is 99, but you can reserve one half the terrace garden for smaller gatherings. Daytime reservations are not private events as the terrace will remain open for the BPH community to take breaks.

    Evening use of Terrace Garden: To reserve the Terrace Garden outside of business hours (any event starting 5 pm or later), please fill out this reservation form. Maximum capacity is 99.

  • Patricia A. Buffler Emeriti Lounge (5th Floor)

    Please contact Alicia Slater, Events Manager, at aliciaslater@berkeley.edu with your reservation request. Please include details such as your department, event host contact information, DAC accessibility coordinator contact information, name of the event, requested event date, time, and anticipated guest count. Please be sure to include your setup and breakdown/clean up time in the reservation timing.

    For events or set up in the Patricia A. Buffler Emeriti Lounge on a weekday beginning before 5 pm, the Event Host is responsible to notify the staff members occupying the neighboring offices of potential work distractions at least (5) days prior to the event date.

    These staff members are as follows:

Best practices for room reservations

Reservations are accepted on a first-come, first-served basis. Please make all requests at least two weeks prior to your desired meeting time. Book your start time thoughtfully, as a reserved but empty conference room is considered available for others 10 minutes after the reservation start time.

If you no longer need your reservation, please email sph_rooms@berkeley.edu or sph_events@berkeley.edu (depending on which space you have reserved) to cancel. Include “Cancellation” in the subject line and the room, date, and time of your meeting in the message.

Please note that events taking place in Berkeley Way West with 25 guests or more serving food and beverage are responsible for contracting custodial services from Facility Services at their own cost.

This is to be scheduled by the Event Host and mandatory seven days a week, for daytime and evening events. The Event Host’s department will be charged for these services by the Building Management if not arranged ahead of time. The current rate for this service is $86/per hour, with a 4 hour minimum requirement. The 4 hour labor minimum is required regardless of how many hours the event actually takes place and will be charged accordingly if the event and clean up exceeds 4 hours.

If your event is under 25 guests, then the Event Host is responsible for removing all trash from their reserved spaces at the end of the event. No overflowing garbage bins.

Please note that events taking place in Berkeley Way West on a weekend or outside of normal building hours of 8am–6pm Monday through Friday, will require the Event Host to contract a UCPD Security Patrol Officer (SPO) to be present.

If your event is on a weekday, the SPO is only required onsite starting at 6pm. This is mandatory and the Event Host’s department will be charged for these services by the Building Management if not arranged ahead of time. The current rate for this service is $98/per hour, with a 4 hour minimum requirement. The 4 hour labor minimum is required regardless of how many hours the event actually takes place and will be charged accordingly if required for more than 4 hours. An approved Police Services Request form must be uploaded to your reservation or emailed to the Facility Manager (Jeanette Thompson – jeanette.thompson@nmrk.com) no later than five working days prior to the event date.

If you are serving alcohol at your event, please note that Berkeley Way West requires the Event Host to contract a UCPD Security Patrol Officer (SPO) to be present during all hours of alcoholic beverage service. This is mandatory seven days a week, for daytime and evening events regardless of the guest count.

  • Reservation Timing

    Reservation start time should include 30 mins to 1 hour for pre-event set up and reservation end time should include 30 mins to 1 hour for cleanup. The reserving party is responsible for cleanup. See below for details.

  • A/V Support for Events

    Technical support staff is not provided. You may bring your own equipment or contact Berkeley AV to contract audio/visual support for a fee.

  • Terrace After-Hours Access

    Please note, there is a key check-out process for after-hours events. The event’s faculty or staff host is responsible to contact raelundberg@berkeley.edu at least 2 days prior to the date of the confirmed event to arrange key check out.

  • Food and Beverage

    Host/organizer is responsible to follow current campus guidelines for in-person events.

    As a host/organizer, you are responsible for complying with Article 5 – Regents Policy 5402 and SB820 for contracting covered services including catering.

    It is important to know the maximum meal expenses when planning catering for your event.

    Host/organizer must follow proof of vaccination protocol when applicable and when serving food or beverage indoors. However, guests may eat and drink freely on the terrace without masks or proof of vaccination.

    Current Catering Rules

    Currently, Berkeley Catering or I-House Catering are the only approved caterers for events where food preparation and/or services (such as pouring wine, serving or preparing plates for guests, set-up, or clean-up after the event) are provided by catering staff.

    Delivery is an Option

    You may have prepared food, drinks, plates, cups, etc., dropped off by outside caterers, restaurants, or delivery services. In this case, campus organizers are in charge of setting up the food, serving it, and cleaning it up after the event. Food must be prepared offsite.

    Getting a Catering Exemption

    If you feel like your event would benefit from full-service catering, you should start the process at least 5–6 weeks in advance.

    • Contact Berkeley Catering or I-House Catering to see if they are available to cater your event. If they are, you’re set! Both services are understaffed currently, though, so it’s likely they will not be able to cater. If they cannot:
    • You may ask for a catering exemption to use outside catering by contacting Procurement Analyst, Kathryn Wight, at kwight@berkeley.edu at least four weeks prior to your event.
    • If your exemption is approved, you may contract out for full catering services, including setup, serving, and cleanup.

    Alcoholic Beverages

    Alcoholic beverages require an Alcohol Permit from UCPD. Notify UCPD as soon as reasonably practicable, but no less than seven (7) days in advance. Notification to UCPD does not guarantee that alcohol service will be approved.

    To notify UCPD, an Alcohol Permit Request Form must be fully completed and signed by:

    1. “Department Approver:” Faculty/Staff/Academic Sponsor or Host authorizing the event.
    2. “Onsite UC Employee:” Person responsible to be onsite during the event to ensure no one under 21 years of age is served alcohol.
    3. “Facility Approver:” The BWW building manager, Jeanette Thompson (jeanette.thompson@nmrk.com).
  • Trash/Clean up

    Events taking place in Berkeley Way West with 25 guests or more serving food and beverage are responsible for contracting custodial services from Facility Services at their own cost. This is to be scheduled by the Event Host and mandatory seven days a week, for daytime and evening events. The Event Host’s department will be charged for these services by the Building Management if not arranged ahead of time. The current rate for this service is $86/per hour, with a 4 hour minimum requirement. The 4 hour labor minimum is required regardless of how many hours the event actually takes place and will be charged accordingly if the event and clean up exceeds 4 hours.

    If your event is under 25 guests, then the Event Host is responsible for removing all trash from their reserved spaces at the end of the event. No overflowing garbage bins.

    Hosts are responsible for the condition of the terrace after use and responsible to return the terrace furniture to its original configuration.

    Please remove all posted signage (building walls, elevators, doorways) related to your event directly after your event ends.

    Please do not leave catering supplies, event equipment, recycling, or trash in any office spaces on the 5th floor.

    As Berkeley Way West is a State Funded building, it falls under Title 5. Hosting an event in this specific building requires hiring the UCPD Security Patrol Office and/or Custodial that other buildings on campus may not.

  • Notifications

    For events or set up beginning before 5pm, the event host/coordinator is responsible to notify Dean’s Suite staff of potential work distractions by email at bww-deans-suite@lists.berkeley.edu at least four (4) days prior to inform of the timing of the event.

  • ADA Access

    Please refer to BPH Best Practices for Creating Accessible Events for information on how to create and promote accessible events at Berkeley Public Health.

    Event host/organizer is responsible to provide an accessibility statement and accessibility coordinator contact for their event and to respond to any requests for participation in their event. For guidance and resources, please see UC Berkeley’s Disability Access & Compliance website.

    Sample accessibility statement:

    “If you require an accommodation for effective communication (ASL interpreting/CART captioning, alternative media formats, etc.) or information about campus mobility access features in order to fully participate in this event, please contact [name of AC] at [contact information phone number and email] with as much advance notice as possible and at least 7–10 days in advance of the event.”

  • Security

    Events taking place in Berkeley Way West on a weekend or outside of normal building hours of 8am–6pm Monday through Friday, will require the Event Host to contract a UCPD Security Patrol Officer (SPO) to be present. If your event is on a weekday, the SPO is only required onsite starting at 6pm. This is mandatory and the Event Host’s department will be charged for these services by the Building Management if not arranged ahead of time. The current rate for this service is $98/per hour, with a 4 hour minimum requirement. The 4 hour labor minimum is required regardless of how many hours the event actually takes place and will be charged accordingly if required for more than 4 hours. An approved Police Services Request form must be uploaded to your reservation or emailed to the Facility Manager (Jeanette Thompson – jeanette.thompson@nmrk.com) no later than five working days prior to the event date.

    *If you are serving alcohol at your event, please note that Berkeley Way West requires the Event Host to contract a UCPD Security Patrol Officer (SPO) to be present during all hours of alcoholic beverage service. This is mandatory seven days a week, for daytime and evening events regardless of the guest count.

    As Berkeley Way West is a State Funded building, it falls under Title 5. Hosting an event in this specific building requires hiring the UCPD Security Patrol Office and/or Custodial that other buildings on campus may not.

  • Cancellation Policy

    Please notify either sph_events@berkeley.edu (after-hours/large events) or sph_rooms@berkeley.edu (daytime events on 5th floor), at least 24 hours in advance of your reservation start time if you need to cancel your reservation. Include “Cancellation” in the subject line and the room, date, and time of your meeting in the message.

  • Forms and Resources
  • Publicizing Your Event

    Please refer to BPH Best Practices for Creating Accessible Events for information on how to create and promote accessible events at Berkeley Public Health.

    Berkeley Public Health’s events calendar is a part of the UC Berkeley Calendar Network. UC Berkeley community members with a CalNet ID may submit an event to the campus-wide UC Berkeley Events Calendar and share the information with Berkeley Public Health (as well as other appropriate departments or groups) for possible inclusion in these targeted calendars.

    Please submit any events that are aimed at existing and potential students, campus, and/or the general public—any that you are requiring sign up through a form—through this calendar (“submit an event” button on the right), so that they can be added to our events calendar.

    Also, the UC Berkeley campus requires an accessibility coordinator for every event put on by any campus units whether internal or external facing. Please note the language below which should be included in any promotional materials for your event. Below that, see what the role of an accessibility coordinator is. Please read more about event accessibility requirements here.

    If you have any questions please email Diana Stasko – dstasko@berkeley.edu.

    Requirement: Promotional Materials

    All promotional materials across all formats (print, web, email, carrier pigeon, etc.) should include an accessibility statement. Here’s a sample accessibility statement for use in your event promotional materials:

    “If you require an accommodation for effective communication (ASL interpreting/CART captioning, alternative media formats, etc.) or information about campus mobility access features in order to fully participate in this event, please contact [name of Accessibility Coordinator] at [contact information: phone number and email] with as much advance notice as possible and at least 7-10 days in advance of the event.”

    Requirement: Designate an Access Coordinator (AC) for Your Event

    In order to make sure that all access requests are addressed in a timely manner and that those requests are met to the best of our ability, one person should be designated the Access Coordinator for every event.

    Characteristics of an Effective Access Coordinator:

    • The AC needs access to the complete set of event details and logistics.
    • The AC must have the capacity to receive requests and respond promptly.
    • The AC must have authority to modify the language on promotional materials and advertisements.
    • The AC needs reasonable authority to approve an accommodation if it leads to an additional expense for the event.

Working in Berkeley Way West

The Berkeley Way West building bridges the campus and community, physically representing our shared mission to work together to support health, development, and education.

  • Access and security

    Keycard access for Masters and Doctoral students

    If you have a new ID card, complete the UC Berkeley CardKey Application. The form will be routed to your Program Manager for review and approval. Once approved, it will be sent to UCPD for processing. Please allow 4–5 business days for building access.

    Master students including GSIs will receive access to the Berkeley Way West building, bike room, 5th floor lobby area, and graduate student lounge 24/7, and to the secured areas of the 5th Monday through Friday, 8am–6pm.

    Doctoral students and GSRs will receive access to the Berkeley Way West building, bike room, graduate student lounge and 5th and 6th Floors. Access is granted for 24 hours a day seven days a week.

    Keycard access for faculty and staff

    If you have a new ID card, complete the UCPD Cardkey Application. In the “Access” fields, specify: 1st floor classrooms; 2nd floor Student Services; 2nd floor Student Lounge; 5th floor BPH; and/or 6th floor BPH.

    Keycard access issues

    If your keycard access has stopped working email sph_fmu50uhall@berkeley.edu. Include: your full name; employee ID number or student ID number; the entire number on the back of your card; your phone number; your supervisor’s name, contact email, and phone number; and specify locations to be accessed.

    Building security

    Try to wear (or carry) your Cal ID at all times. This helps others know who you are and recognize that you are a UC Berkeley employee. It will also make it easier for you to travel through keycard-secured areas.

    Be aware of letting people in behind you; ask to see their Cal ID, if it’s not someone whom you recognize. Keycard-secured doors should not be propped open. Make sure to lock up your belongings when leaving the building, including sensitive documents and laptops.

    A Security Patrol Officer (SPO) is stationed on the 1st floor of the building. Should you be in need of assistance, call the UCPD non-emergency line at (510) 642-6760, or if it is an emergency and you are on campus, you can dial the UCPD emergency number from your cell phone at (510) 642-3333 and the SPO and/or a UCPD officer will be dispatched to your location. In the event of an emergency, do not delay in calling 911 from a campus landline phone.

  • A/V and video conferencing instructions

    How to set up a Meeting Owl Pro device

    The Dean’s Office has two OWLs which can be reserved via this reservation form. These OWLs are intended for use only at BWW during business hours.

    1. Connect your computer to the projector or screen
    2. Start your Zoom
    3. Set up Owl – everything is plug and play
      • Connect power supply (located underneath the Owl). The Owl Pro will automatically turn on and “hoot”
      • Connect USB from Owl to your computer (located underneath the Owl). Zoom will automatically detect the Owl’s camera and microphone
    4. Choose the Owl’s microphone in your Zoom settings
      • Click on the “Mute” button – a microphone and speaker menu will appear
      • Select “Meeting Owl Pro” for your microphone
      • Select “Crestron 420 (Crestron 420)” for your speaker
    5. Choose the Owl’s camera in your Zoom setting
      • Click on the “Stop Video” button – a camera menu will appear
      • Select “Meeting Owl Pro” for your camera

    If successful, you will see “OWLLabs Meeting Owl Pro” appear on your screen.

    Different A/V capacity in conference, huddle and classrooms

    Standard video-conferencing: All conference rooms, huddle rooms, colloquia rooms and classrooms have A/V screens and the ability to connect via HDMI or wireless (using Eduroam). All of these rooms have sound panels embedded in the video screens or overhead so that any audio (e.g. individuals participating in a Zoom, Skype, etc.) can be heard through those speakers. Volume can be controlled through either the table top Crestron screen (if present) or the TV remote (not the volume bar on your computer). If you are using the A/V for a video conference call, the computer controlling the presentation is the microphone source.

    Enhanced video-conferencing: The more recent investment provides more advanced two-way video and audio in two conference rooms, 5101 and 5420 and one classroom, 1205. In these rooms there is a wide-angle camera that allows individuals on the other end of the meeting/class to see participants, and there are either drop down microphones from the ceiling (5101 and 1205) or microphones in the sound panel on the screen (5420) to capture volume of participants in the meeting.

    As you will see, the technology for conference room 5420 is slightly different and requires the USB cord to be plugged in as well. There are two steps: 1) Connect your computer via HDMI or wireless AirMedia on AirBears2 (wireless is best for Macs). For 5420, also plug in the USB connection. 2) Then, select Creston soundbar under your audio. Please note that once #2 is completed, your computer will default in the future when you plug in. As mentioned above, use the Creston app or table-top screen to control volume (not your computer’s normal volume control).

    Other A/V information

    Lapel microphones are available in the following BWW rooms: 1102, 1104, 1203, 1205, 1215, 1217, and 5101. Lapels are stored in the podium or computer kiosk in the room in a plastic bag. Please return the lapels and ensure they are turned off so as not to drain the batteries.

    If you need assistance with A/V, please reach out to your Division Manager, the building manager Jeanette G. Thompson, BPH Operations Coordinator Rae Lundberg, or Paul McCue. We highly encourage you to test your equipment beforehand so that there is time to provide assistance.

    Please note that this A/V software does not – unfortunately – communicate as well with Mac computers. If you are having trouble with your Mac, please ask for assistance or, if you’re in a pinch and someone else in the meeting has a PC, you may have better luck with the PC.

    When booking conference rooms, if you do not require enhanced videoconferencing, please consider booking a different room so that those who need this technology can use it. If you need scheduling assistance for a meeting that requires enhanced videoconferencing and the rooms are already booked, please work with the front-desk by emailing sph-frontdesk@berkeley.edu.

  • Building etiquette

    Workstation areas are considered quiet areas. Voices should be kept to a lower volume. Be aware of your surroundings and respect your colleagues. Be mindful of loud discussions, noise, and cell phone conversations in common areas. Consider relocating to a focus room, huddle room, or available office for lengthy conversations.

    Huddle/focus/conference rooms with frosted windows are designed for sensitive meetings/student consultation/Q&E. If you do not require a frosted room, please consider using a different space to ensure these rooms are available to those who need them specifically for that purpose.

    Avoid using speakerphone at your workstation. Develop a softer telephone voice and adjust your ring loudness. Set your cell phone to vibrate, instead of ring.

    Scents: Please refrain from using perfume, cologne, other scented products, or having strongly scented flowers. Remember that your colleagues might have allergies!

    If you choose to eat at your desk, please be mindful of aromatic foods. Make sure to use the compost and recycle bins in the kitchen area. Your desk-side container is not serviced daily.

    Focus and huddle rooms can be used for collaborative, private, and heads-down focused work; they are unscheduled spaces. Once finished, leave the door open and the lights off so others know they can use the room. Be respectful of others who may need to utilize these spaces; do not “camp out.”

    Cancel conference room reservations, if not needed; a reserved but empty conference room is considered available 10 minutes after the reservation start time.

    Kitchen etiquette is very important in a shared environment. Make sure to clean up after yourself (do your own dishes) and respect other people’s belongings and food. Dispose of your expired items in a timely fashion. All food/drinks placed in the refrigerator should have the initials of the owner and a date, so that periodic clean-up is easy.

    In general, be a responsible member of our community and clean up after yourself in all spaces.

    Try to wear (or carry) your Cal ID at all times. This helps others know who you are and recognize that you are a UC Berkeley employee or student. It will also make it easier for you to travel through keycard-secured areas and to access your print jobs.

    Be aware of letting people in behind you; ask to see their Cal ID, if it not someone whom you recognize. Keycard-secured doors should not be propped open.

    Make sure to lock up your belongings when leaving the building, including sensitive documents and laptops.

    Fire code prohibits the use of personal space heaters, refrigerators, coffee machines, microwaves, etc. These types of items are not allowed at workstations or in offices.

    Berkeley Way West is a zero waste building; make sure to recycle and compost!

  • Building features

    Bike storage and showers: The bike entrance to the 1st floor secured parking area is from Hearst Avenue (keycard access required); there are five showers available within.

    Lactation rooms: Lactation rooms are located on the 5th, 4th, and 3rd floors. To request access to the 5th floor room, contact BPH Operations Coordinator Rae Lundberg at raelundberg@berkeley.edu.

    Restrooms: The 2nd and 5th floors have a mix of gender specific and single-user bathrooms. The 1st floor also has two large gender inclusive bathrooms, as well as a single-user bathroom.

    Water filtration station: Each floor is equipped with a filtered water bottle filling station near each restroom. Please help us keep plastic bottles out of the waste stream.

    Restaurants: The building has one restaurant on the ground level, Marugame Udon.

  • Ergonomics

    We are delighted to have new height-adjustable workstations. Using a height adjustable workstation allows for safe working postures in both sitting and standing positions. These workstations promote postural changes throughout the work day and have positive ergonomic and health benefits.

    On-demand ergonomic training is available online under, “Computer Health Matters Online Training” on the University Health Services website. If after taking the training, you need an ergonomic evaluation or consultation, contact Paul McCue in BPH Facilities. You are also encouraged to review all of the resources for ergonomics.

  • Facilities

    The BPH Facilities team (Janis Honda and Paul McCue) oversees general facilities needs for Berkeley Way West, including:

    • Ricoh printers/copiers/scanners (extra paper is stored in the 5th floor mailroom #5302)
    • Audiovisual equipment on BWW 5th floor
    • Keys and building access
    • Phone lines and phone equipment
    • Furniture changes/needs
    • Space planning

    Contact BPH Facilities at sph_fmu50uhall@berkeley.edu or call (510) 643-0987.

    Berkeley Way West Building Manager Jeanette Thompson oversees facilities issues with the building itself, including:

    • Climate control
    • Custodial/janitorial needs
    • Elevator problems
    • Light fixtures/bulb burnout; fuses
    • Locked out of office/other spaces, if you cannot reach division/unit manager
    • Plumbing issues – leaks, clogs
    • Power outages
    • Building evacuation and building emergency plan

    Building-related issues and requests are submitted via a system called Angus, to which several people have access. If there is a need in your area, please reach out to one of the following people: Rae Lundberg, any Division Manager, or Svetlana Battle.

    The janitorial crew vacuums the common areas on a weekly basis; vacuuming of offices is currently by request. Please note the custodial staff does not have key access to offices. Set up your request with Andrea Natividad to find an appropriate time. Trash/recycling bins need to be placed outside of locked offices, if they are to be emptied.

  • Glossary of terms

    Neighborhood: quadrant of workstations, offices, rooms, and spaces, organized by academic division or functional team.

    Workstation: your personal, assigned work space.

    Office: assigned work space for 1–2 occupants; available to others when not in use for a prolonged period (at the discretion of the occupant).

    Focus room: unscheduled room that accommodates 1–2 people for focused work.

    Huddle room: unscheduled room that accommodates 4–6 people for focused work.

    Conference room: reservable meeting room (various sizes available).

    Touchdown space: unassigned workstation for part-time employees, visitors, etc. as needed.

    Casual seating: booths, counters, armchairs, etc. throughout the floors for informal gathering, quiet work, rest periods, eating, etc.

    Print area: shared print/copy/scan area, where multifunction devices are available for use.

  • Mail services

    Our mailing address is:

    Berkeley Way West
    2121 Berkeley Way, Room 5302
    Berkeley, CA 94720-7360

    Mail Services delivers/pick-ups BPH mail to/from the 5th floor mailroom – Room 5302 (across from the kitchen) – on Tuesdays and Thursdays. Berkeley Way West’s mail code is 7360. Make sure to update your campus directory listing, as well as your electronic signature block, letterhead, etc.

  • Parking

    The UC Berkeley School of Public Health is located at 2121 Berkeley Way West, in between Shattuck Avenue and Oxford Street in downtown Berkeley. There are multiple parking options available, so please refer to the document below for more information.

    Berkeley Way West Parking Instructions (.pdf)

    Please visit the Parking & Transportation website for extensive information, including how to purchase parking permits.

  • Signage & flyering

    To request a nameplate for a cubicle or office in BWW, please use the Employee Nameplate Request form.

    We have an ongoing commitment to keep BWW a place for all to feel welcome and safe, therefore, our building management team has provided a list of locations where flyers, pamphlets, leaflets, etc. may be posted:

    • In open spaces on the 1st and 2nd floors: Flyers may be posted to the concrete pillars (only one of each flyer per pillar face) and to designated cork boards (only one of each flyer per cork board), must be attached with painters/masking tape or push pins, cannot cover other fliers, and must be removed when they expire.
    • 5th floor: Similar to the 1st & 2nd floors, flyers may be posted to the concrete pillars (only one of each flier per pillar face) and to designated cork boards (only one of each flier per cork board), must be attached with painters/masking tape or push pins, cannot cover other fliers, and must be removed when they expire. Community members may post fliers on the cork board in the kitchen, but the cork board in the mail room is exclusively for mandatory HR-related notices. Our floor also has a handful of wall-mounted acrylic sign holders (near the refill stations and elevators), in which the Front Desk Team can post flyers.
    • Flyers, etc. cannot be randomly spread throughout the building. Given that BWW is a mixed tenant (private and UC) off-campus building, we attempt to keep messaging to neutral topics or those that have potential benefit for all occupants directly.
    • Flyers, etc. should not be spread throughout the locked (keycard) areas of any UC floor, without permission from the school on the floor.
    • No postings are allowed in the elevators or the stairwells.
  • Supplies and e-waste

    In addition to incoming/outgoing mail, the 5th floor mailroom – Room 5302 (across from the kitchen) – includes:

    • Reusable office supplies (feel free to take and to give!)
    • Copy paper, in varying sizes
    • E-waste collection site
    • Toner and battery recycling
  • Telephone instructions

    To call within the University, only the last 5 digits are needed. When calling outside, dial “91” first.

    Many of the huddle rooms and focus rooms are equipped with telephones. Huddle and focus room locations and phone numbers are listed here.

Emergency Preparedness

  • Building emergency plans

    A Building Emergency Plan (BEP) is required for each occupied UC Berkeley building. The plan is considered part of every building’s basic health and safety responsibility. BEP’s contain information for a variety of emergency situations, including medical emergencies, power outages, hazardous material spills, fires, bomb threats, civil disturbances, and earthquakes.

    It is important for staff to read and understand their worksite(s)’s BEP before an emergency occurs. Managers should share safety information with faculty, staff, and students, brief all new personnel as they join the department, and keep copies of the BEP in accessible locations. The BEP must be made available to all occupants upon request.

    Download the Berkeley Way West Building Emergency Plan here

    Forthcoming: Download the Golden Bear Center Emergency Plan here

  • Run-Hide-Fight (active attacker response)

    Compassion alert: Please be advised that the information contained on this page and in these videos may activate various forms of trauma. Topics include: active shooting/mass-shooting, violence, injury, death, and police response. While being prepared for this scenario is important, please proceed with caution if any of these topics may activate you. It is recommended that you use the personal support resources outlined here coupled with your self-care practices, to process the information provided.

    It is important to be prepared to respond to an active shooter/attacker, should this scenario occur on campus or in a public setting. In this type of scenario, there is no time to wait for instructions; you are empowered to make the real-time decisions you feel are safest for yourself, and preparedness is key. While it can be unsettling, you are encouraged to view any or all of these videos, each of which outline the Run-Hide-Fight response:

    Run-Hide-Fight response summary:

    RUN (evacuate), when an active shooter is in your vicinity

    • If there is an escape path, quickly and cautiously evacuate in a direction away from the attacker.
    • Leave your belongings (except your cell phone) and don’t hesitate—seconds matter.
    • Evacuate whether others agree to or not. Help others escape, if possible. Prevent others from entering the area.
    • Running, particularly in a zig-zag fashion, makes you harder to hit and improves your chances of survival. Don’t stop until you reach a safe location.
    • Call 911 when you are safe.
    • Keep your empty hands raised and clearly visible to first responders. Be prepared to follow police instructions.

    HIDE, if evacuation is not possible:

    • Find a place to hide that is out of the shooter’s view, that provides protection if shots are fired in your direction, and that does not trap or restrict your options for movement.
    • If possible, enter a room and lock and/or barricade the door, turn off the lights, move away from windows, stay quiet, and text 911 (include the exact address of your location).
    • Turn off or silence your phone to avoid attracting the attention of the attacker.

    FIGHT, as a last resort, and only if your life is in danger:

    • Enlist the help of anyone hiding with you to surprise and ambush the attacker.
    • Attempt to incapacitate the attacker.
    • Act with physical aggression.
    • Use available objects as improvised weapons.
    • Commit to your actions.

    Additional preparedness actions you can start taking today:

    • Train your brain to be more aware of your surroundings. Wherever you go, be aware of alternate exits, including windows and emergency exits. Have a plan; plan for the worst; think “what if” scenarios.
    • In your work area, identify all evacuation paths – out of your immediate work area and out of your building. Consider possible hiding places; consider how furniture or other improvised tools could be used to barricade the door(s).
    • Create a plan to account for others in your work area. Add the cell phone numbers of all of your work area neighbors / all of your team members into a group on your cell phone for ease of contacting and accounting for each other.
    • Sign-up for UC Berkeley WarnMe and AC Alert for Alameda County.

DocuSign

Docusign is a cloud-hosted eSignature service at UC Berkeley that enables departmental users—including faculty and staff—to reap the time and cost-saving benefits of using electronic signatures. Users benefit from faster turnaround time using DocuSign’s electronic workflow and streamlined business process. It replaces emailing a PDF to download and sign, or using hand delivered paper to collect “wet signatures”.

This service is approved by campus and the state of California to process legally binding signatures. Check out the UC Berkeley e-Signatures FAQ page here.

IT forms and processes

If you need IT assistance, the fastest way to get service is to use the “Request IT Help” link on the ITCS website to open a service ticket. Alternatively, you can send an email to: itcshelp@berkeley.edu for help.